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All team members will be issued a company card through Ramp.
<aside> 🎬 Card limits can be increased by request via email to @Jessica Grasmann as needed. You will be asked to confirm that the purchase you need to make has been approved by a more senior team member.
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View our Ramp How To’s for additional guidance on using your company cards.
Office supplies under $50 can be purchased using your company issued Ramp credit card. Office supplies include notebooks, markers, pens, sticky notes, workshop materials, stamps, etc.
View our Home Office Stipend and Equipment Requests policies for additional information on supplies and equipment.
<aside> 💡 Some internal meetings may have a unique Travel Expense Policy. Please ask @Jessica Grasmann for details.
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Transportation expenses include: round-trip tickets, meals (that are included in ticket price), and one checked baggage allowance. Additional expenses, like extra luggage, will be the responsibility of the employee.
Suggestions:
Book early
Be mindful of the total cost of your trip
Consider different departure times & days
Shop around
Ask @Jessica Grasmann for help!
When traveling for company purposes, you are entitled to a round-trip company-paid ticket in economy class. Book the lowest-cost ticket with a reasonable itinerary.
Fares for these types of transportation are expensable if they take you:
Personal vehicle use is reimbursed at the current IRS mileage rate ($.70 updated May 7,025). This includes fuel costs so please do not submit fuel costs separately for reimbursement.
When traveling for company purposes, you are entitled to a single occupancy room at a mid-tier hotel (aka 3-stars). Reach out to your Directors if you aren’t sure if an accommodation is appropriate.
If you extend your stay beyond the needs of the work-related event, you will be responsible for the cost of the additional nights.
When traveling with a group, please coordinate with your @Jessica Grasmann to organize a group rate.
Personal Meals: Part and Sum employees will be reimbursed for personal meal expenses up to a maximum of $80 per day.
Team Meals: The most senior Part and Sum employee should pay and submit the expense for team meals.
Client Meals: Client meals and entertainment costs must have a valid business reason.
Entertainment is considered any activity considered to provide entertainment, amusement or recreation (ex. Entertaining guests at nightclubs; social, athletic, or sporting clubs; theaters; or hunting/fishing vacations).
Entertainment cannot be expensed unless it is related to attending business meetings or conventions such as team offsites, conferences, professional associations, etc.
The following expenses, when related to business travel and reasonable, are reimbursable: